Weekly Status Calls
Keep track of the team's activities in the weekly status call. Learn more about duration, participants, preparation, and how to structure the call in this article.
Bernhard Doll
Business Design Maverick
Content
1. Purpose
The purpose of the call is to keep track of the team's activities and to keep up the team spirit. This is particularly important when team members don't sit in the same office or spend time together in physical workshops or meetings. Especially in work phases between workshops, it is challenging for teams not to get bogged down and lose the focus of the project. The Team Manager leads the call (not the coach). Before the call starts, every participant should open the current Action Plan of the project and be prepared for the discussion. No bullsh*t!
If problems or challenges come up during the call, decide quickly whether they can be fixed right there or need to be solved outside of the call.
2. Duration
30 min. (...and not a minute longer)
3. Participants
4. Preparation
All participants invited via email (with dial-in number for conference call system)
Action Plan opened by all participants
5. Tools & Materials
Conference system
6. Example Agenda
Time in minutes | Activities | Format* | Stakeholders |
1 | Welcome and question: | P | Team Manager |
2–14 | Brief reflection on activities and achievements from last week | D | All |
15–27 | Planned activities for this / next week | D | All |
27–29 | Support needed to smooth things out and improve teamwork | D | All |
30 | Bye and good luck | P | Team Manager |
* P = Presentation | D = Discussion | B = Break | T = Teamwork